Projects (Temporary & Unique) vs. Operations (Ongoing and Repetitive)
Project management – Ability to meet project requirements by using various knowledge, skills, tools and techniques to accomplish project work.
Triple Constraint – Cost, Time and Scope: As well as Quality, Risk and Customer Satisfaction.
Management By Projects – Management of Projects and some ongoing operations, which can be redefined as projects using “Project Management”. An organization that adopts this approach defines its activities as projects in a way that is consistent with definition of project.
- Project Integration Management – various elements of the project are properly coordinated.
- Project Scope Management – includes all the work required, to complete the project successfully.
- Project Time Management – ensure timely completion of the project.
- Project Cost Management – completed within the approved budget.
- Project Quality Management – project will satisfy the needs for which it was undertaken
- Project Human Resource Management – to make the most effective use of the people involved with the project.
- Project Communications Management – to ensure timely and appropriate generation, collection, dissemination,
storage, and ultimate disposition of project information.
- Project Risk Management – identifying, analyzing, and responding to project risk.
- Project Procurement Management – to acquire goods and services from outside the performing organization.
Areas of Expertise
1. Project Life cycle Definition 2. Five PM process groups 3. Nine Knowledge areas
- Application area knowledge, standards and regulations. Application areas are usually defined in terms of
- Functional Departments and supporting disciplines
- Technical elements
- Management specializations
- Industry groups
Each application areas generally have a set of accepted standards and practices.
- Understanding Project environment
1. Cultural and social 2.International and political 3.Physical environment
- General management knowledge and skills
1. Planning 2.Organizing 3.Staffing 4.Executing 5.Control the operations. It also includes supporting disciplines
- Interpersonal Skills
1. Effective communication 2.Influencing the organization 3.Leadership 4.Motivation 5.Negotiation & conflict resolution 6.Problem solving
Standard – is a “document approved by a recognized body, that provides, for common and repeated use, rules, guidelines, or characteristics for products, processes or services with which compliance is not mandatory.” Standards start out as guidelines and later with widespread adaptation becomes accepted as if they were regulations.
Regulation – is a “document, which lays down product, process or service characteristics, including the applicable administrative provisions, with which compliance is mandatory.
PROJECT MANAGEMENT CONTEXT
Program – Group of related Projects managed in a coordinated way to obtain benefits and control not available from managing them individually.
Portfolio – Collection of Projects, Programs and other work grouped together to facilitate effective management to meet strategic objectives. Projects or program in portfolio may be related or be independent.
PMO – Project Management Office, Project office, Program Office – Centralize and Coordinate the management of project, oversee or administer project, program or both.
OPM3 – PMI’s organizational maturity model.
Expeditor – Staff Assistant and Communication coordinator. No Power to make decisions (Matrix)
Coordinator – Some authority, power and reports to higher-level manager. (Matrix)
Progressive Elaboration – Progressively means “proceeding in steps; continuing steadily by increments,” while elaborated means “worked out with care and detail; developed thoroughly”